Accounts Payable Officer

Accounts Payable Officer (UAE National Preferred)

Job Purpose :

To ensure the accurate recording of company’s invoices into the system as well as the administration of timely receipts of the invoices. To reconcile the customer’s accounts with company statement and maintain regular contact with customers to ensure that queries are addressed in a timely basis and accounts are reconciled at all times.

Key Responsibilities:

• Update weekly the daily flight schedule and prepare the calculations to reflect the weekly revenue in the Main Sheet and send it to the concerned section every Sunday.
• Follow up other departments to get the related supporting documents in a timely manner in order to raise the invoices
• Ensure that the selling prices are as per the company's policy and the discounts are authorized by the authorized staff
• Ensure the invoices are correctly issued for the accomplished flights and addressed correctly to the concerned authorities in a timely manner.
• Manage and review the aging report on regular basis and follow up with the customers for the outstanding invoices. Ensure that the major customers are serviced properly by regularly meeting them whenever needed and ensure that there are no invoices that are disputed for lack of proper documentation
• Resolve problems (internal) arising with Sales, Operations and answer the inquiries from the managers with regard to receivable department.
• Manage and prepare daily receipt report and allocate to the correct invoices.
• Prepare monthly bank receipt reconciliation report and ensure that all receipts are recorded in the system.
• Assistance in the upgrading and documentation of accounting and financial reporting system as well as recommending new procedures within the department.
• Assist in the preparation of accruals during monthly and yearly closing of the financials.
• Supervise the work done by the subordinate staff. Review of invoices prepared by the accountant before forwarding to the customer.

• Fresh Graduate or a minimum of 2 years’ experience in Account receivable, Six years of post-qualification experience    
• Educated to a minimum Diploma in Finance, Accounting or Business
• Part Qualified CPA, ACA, ACCA, CIMA or equivalent desirable
• Proficient Knowledge of accounts receivable & payable
• Professional Training computer skills (MS Word, Excel, Outlook)
• Experience in using Oracle Financial
• Strong analytical skills
• Excellent problem-solving skills
• Strong ability to manage stakeholders
• Strong verbal and written Communication skills
• Strong planning, organizing, and integration skills
• Meticulous attention to detail